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Guide for Abstract Submission

Abstract Submission Deadline for Oral Presentations:  29 September 2024

Abstract Submission Deadline for Poster and Short Oral Presentations: 06 October 2024

Abstract Preparation Rules

• *Please read this guide carefully before preparing and upload your abstract.
• *Each participant can submit maximum of 2 abstracts as a corresponding author.
• *All abstracts must be written in English.
• *Abstract should not exceed one page and include the purpose of the research, the methods used in the research, the data collection techniques, and the results of the study.
• *You can download the template file from the Template Abstract button.
• *Please select your preferred presentation type (Oral/Short Oral/Poster) at the uploading step.

Congress Participation Acceptance Letter

• All submitted abstracts will be evaluated (peer reviewed) by the Scientific Committee of Congress. The corresponding author will receive the "Acceptance Letter" through email. Each registered participant can present up to two activities (i.e., two presentations of the oral or/and poster type(s)) as the corresponding author. Besides, s/he might be a co-author in more than two.

Poster Preparation Rules

• *The size of the posters should be 70 cm (width) x 100 cm (height).
• *The font size should be large enough to be read from a distance of 1,5 m.
• *The author's name should be written under the abstract title and the name of the person who will present the abstract should be underlined.
• *Poster abstracts and Poster Presentations, short oral presentations will be evaluated by the Scientific Committee.
• *First three of the top ten most successful posters will be awarded with the 1st, 2nd and 3rd prize and the others will be awarded with the "honorable mention" certificate.
• *The awards will be presented at the closing ceremony.

Oral /Short Oral Presentation Rules

Oral presentations: Presentations should be prepared as PowerPoint files. Use of your own laptop is not recommended. Oral presentations will be restricted to 15 minutes discussions in order to stay within schedules. Oral presentations must be in English.  The electronic files have to be provided to the organizers min 30 min. before the start of the respective session to facilitate and fasten the procedures

Short Oral Presentation: Each author will give a 5 min oral ‘flash' presentation during the relevant session, backed up by three PowerPoint slides synthesizing and illustrating main findings. Authors must attend the full duration of the oral session.
If an author is not present when called by the session moderator, no further opportunities will be given to present his/her communication which will then be treated as a “no show” (i.e. not published in the Congress Proceedings). Short oral presentations should be in English / Turkish, and all slides must be in English. Short oral presentations are required to prepare posters and posters should be prepared in English

Poster communications: The poster shall be brought by the author to the dedicated desk located in the Poster Hall where they will be validated and registered; specific indications will be provided on where hanging the poster together with the appropriate fixing material. Please note that authors must check-in at
the Congress reception desk before registering their poster.

All posters can be set in place starting at 14h00 on Friday 25 October and no later than the following Sunday; they will remain in place at least until 19h00 on Saturday 26 October.

In order to evaluate the Poster Awards, all authors must be with their posters on 25 October 2024 (from 19:00 to 20:00) and 26 October 2024 (from 17:40 to 19:30)
The result of ‘Best poster Award’ will be announced on Sunday (27/10/24). Please note that only the posters presented by young scientists - registered as such - (as main and presenting author) are eligible.

Tips for your PowerPoint flash presentation
First do not simply copy/ paste your abstract or your poster.

• *On the top part of the 1st slide please indicate the title of your poster and the authors’ names (without affiliations);
• *Summarize your main results in a few bullet points (such as main research question, hypothesis, main results, etc.). Telegraphic style is welcome; prefer short sentences, ideally just fitting on one line, with highlighted keywords;
• *Two or three illustrations highlighting the main results will greatly enhance the visual impact and understanding of your slide;
• *Make sure to use a font size as well as figure labels that can be read by anyone sitting in the back of the conference room (in general, font size should not be less than 20pt);
• *Arial is generally the most suitable style for a presentation (do not use font styles too arty: they are often not easy to read). Avoid shaded text, which appears blurred on the screen;
• *Make sure to choose a color for the text which contrasts with the color of the slide background. For PPT presentations, a light-colored text (e.g. white, yellow, light blue, etc.) against a dark background is generally preferred;
• *Avoid patterned or textured backgrounds which often make the slide confusing and distract the reader from the subject of the presentation;
• *Do not use animations or special effects unless necessary: often they slow down the rhythm, or worse will not work on the conference platform and you risk wasting your 3’ presentation just fiddling around to make it work.